The Black Dental Network Cic (BDN) is committed to protecting your privacy and ensuring that your personal data is handled responsibly and transparently. This privacy policy explains what information we collect, how we use it, how we protect it, and your rights under the UK General Data Protection Regulation (GDPR) and other relevant privacy laws.

1. Who We Are

The Black Dental Network (BDN) is a social enterprise dedicated to empowering Black Dentists and Dental Care Professionals, fostering professional development, and elevating representation in the UK Dental Industry. Our initiatives include annual conferences, monthly study clubs, and community events aimed at inspiring and supporting both professionals and students.

2. Information We Collect

BDN collects personal information to facilitate the planning, management, and delivery of our events and services. The types of information we collect include:

• Contact Information: Name, email address, phone number, postal address.

• Professional Information: Job title, employer, professional qualifications, Dental Care Professional registration status.

• Demographic Information: For reporting and diversity purposes, we may collect information such as gender, ethnicity, and age group (optional).

• Event Participation Information: Details of events you have registered for or attended.

• Payment Information: For event registration and membership fees, we may collect billing details, including payment method and transaction details.

• Marketing Preferences: Preferences regarding how you wish to receive marketing communications.

We may also collect additional information necessary for specific events, such as dietary or accessibility requirements.

3. How We Use Your Information

BDN uses the personal information we collect for the following purposes:

• Event Management: To organise, manage, and administer our events, such as conferences and study clubs.

• Communication: To provide you with information about upcoming events, updates, and relevant news about BDN activities.

• Marketing: To send you promotional materials about our events, services, and initiatives, subject to your consent.

• Networking & Sponsorship: For certain events, we may share limited personal information (e.g., name, job title, and email address) with third-party sponsors to facilitate networking or marketing. You will be informed during registration if your information will be shared, and you will have the option to opt out.

• Improvement of Services: To improve our events, services, and user experience through feedback and analysis.

• Legal Obligations: To comply with legal and regulatory requirements.

For more details about our events, including registration policies, please refer to:

• Discover Dentistry Terms & Conditions

• BDN Excellence Conference Terms & Conditions

4. How We Protect Your Information

BDN takes the security of your personal data seriously. We implement appropriate technical and organisational measures to safeguard your information against unauthorised access, loss, or misuse. These measures include:

• Data Encryption: We use encryption technologies to protect sensitive information during transmission.

• Access Control: Access to personal information is restricted to authorised personnel who require it to perform their job responsibilities.

• Regular Audits: We conduct regular audits of our data handling practices to ensure compliance with GDPR and other applicable laws.

5. Sharing Your Information

BDN does not sell or rent your personal data to third parties. However, we may share your information in the following circumstances:

• With Event Partners and Sponsors: Limited information may be shared with trusted event partners and sponsors to facilitate event logistics, networking, and marketing. You will be notified during registration if your information will be shared, and you will have the option to opt out.

• Service Providers: We may share data with third-party service providers who assist us in delivering our services, such as IT providers, payment processors, and email marketing platforms.

• Legal Requirements: We may disclose personal information if required by law or in response to valid requests by public authorities.

6. Your Rights

Under the GDPR, you have the following rights regarding your personal data:

• Right to Access: You can request a copy of the personal data we hold about you.

• Right to Rectification: You can request that we correct any inaccurate or incomplete information.

• Right to Erasure: You can request that we delete your personal data, subject to certain legal obligations.

• Right to Restrict Processing: You can request that we limit how we process your personal data in certain circumstances.

• Right to Data Portability: You can request that we provide your personal data in a structured, commonly used, and machine-readable format.

• Right to Object: You can object to the processing of your personal data for direct marketing purposes or when the processing is based on our legitimate interests.

• Right to Withdraw Consent: If we are processing your personal data based on your consent, you can withdraw that consent at any time.

• Right to Lodge a Complaint: If you are not satisfied with our response to your requests, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

To exercise your rights, please contact us.

7. Data Retention

We retain your personal data for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required by law. When we no longer need your information, we will securely delete or anonymise it.

8. Cookies

Our website uses cookies to enhance your browsing experience and collect information about how you use our site. For more information, please refer to our Cookie Policy.

9. Changes to This Privacy Policy

BDN reserves the right to update this privacy policy at any time. Any changes will be posted on our website, and, where appropriate, we will notify you by email. We encourage you to review this policy periodically to stay informed about how we are protecting your information.

10. Contact Us

If you have any questions or concerns about this privacy policy or how we handle your personal data, please contact us.

Black Dental Network (BDN)
124 City Road,
London,
England,
EC1V 2NX

This privacy policy is designed to ensure that BDN operates in full compliance with GDPR and other relevant privacy regulations, while maintaining transparency and trust with our members and event participants.